Among the many new things I have been learning during my stint at the news agency, the way in which meetings are held has probably left the deepest impression on me. Few of them take longer than ten to fifteen minutes, and the reason for that is that they’re held standing up. As soon as participants start shifting from one foot to the other looking at their watches, the meeting is usually over. Admittedly, journalists are notorious for being short of time, always in a rush. Stories have to be researched, copy has to be filed. Nobody is interested in yesterday’s news.
Nobody, except maybe historians, you might argue. It doesn’t necessarily follow that it doesn’t matter if they waste their time in meetings though. While their sources and archives are unlikely to run away, academic historians usually have stuff to write too, they have to teach and meet their students, and more often than not they have to attend to their admin duties. So please let’s keep meetings short.
Not every single member of the department or subject group has to attend every meeting either. At the news agency, each desk (politics, economics, sports etc) tends to send a representative to the various meetings that are held throughout the day to update each other on the news agenda. Maybe it would be enough to send one member of each research group to meet with the head of subject too, provided of course that they are able to speak for the group, which requires some prior communication and coordination.
I’m pleased to say that researchers at Harvard share my view on meetings. As The Times reported the other day, they have also found that meetings with more than seven people are largely ineffective as ‘it is impossible to pick up body language and subtle cues’. Besides, it is important that whoever is moderating the meeting does so with a firm hand, so nobody can dominate or slow things down with irrelevancies. Maybe we should try that at the next board meeting too and free up some extra time for more important things.
Stop the back pain
Stand-up meetings might also help those of us who suffer from a bad back (and which desk-bound worker doesn’t?). After all, they give us the opportunity to move around a bit, adjust our posture, loosen our neck and shoulders, and take the strain off our lower back. So stand-up meetings might create a win-win situation, in which we all have more time and suffer less pain. If that doesn’t improve our working conditions I don’t know what else will.